Everyone's paperwork, always in one place
ID, proof of address, contract: filed under the employee, encrypted, and visible to that employee in their own portal. No shared folder, no lost attachment.
Why use it
The problems Avos solves in everyday HR.
Scattered documents are lost documents
Files across a shared drive, email and chat mean nobody finds them at audit time, and nobody knows what to delete when someone leaves.
Every file lives under the employee it belongs to, with name, type and size visible.
Sensitive data over insecure channels
An ID document travelling through a messaging app is a leak waiting to happen.
Files are uploaded straight into the platform and stored encrypted; access follows permissions and is recorded.
Employees asking HR for copies
Every request for a copy of a document interrupts HR.
Employees see their own documents in the portal and the app and download them at will.
How it works
Upload the file
From the employee record, or by the candidate during digital onboarding.
It is stored encrypted
With name, type and size, under the employee it belongs to.
Whoever may, accesses it
HR through role permissions, the employee through their own documents in the portal.
Frequently asked questions
Where are documents stored?
Inside each employee's record, encrypted at rest. Access depends on permissions and is recorded in the audit trail.
Can employees upload their own documents?
Yes. During digital onboarding the candidate uploads documents through the invite link, with no re-typing by HR.
Does the platform track document expiry?
Not today. What exists is the file stored per employee, with name and type — expiry tracking is not part of the module.